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the Hill Group

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Job Title: Operations Coordinator

Location: NW, Washington, DC
Reports to: Vice President of Finance
Start Date: Immediately
Salary Range (dependent on experience): $45,000 to $55,000

Overview:

The spirit of teamwork, innovative ideas and the dedication of the HG staff are the foundation of our company’s 20 years of success. We are committed to polished planning and flawless execution, allowing our clients to focus on accomplishing goals of greater significance to them.

Job Description:

Well-established small business in NW, Washington, DC, is seeking an Operations Coordinator to execute duties for onsite staff, including senior management. The firm is looking for an individual who can work independently as well as part of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate is solutions oriented, energetic, resourceful, methodical and organized. Assuring a steady completion of complex tasks in a timely manner is a key factor to success in this position.

JOB RESPONSIBILITIES:

Under the supervision of the Vice President of Finance the Operations Coordinator will:

  • Maintain appointment schedules, which include planning meetings, conferences, teleconferences and travel
  • Attend meetings, take detailed notes, and document action items and decisions
  • Update HG staff Master Calendar
  • Monitor and distribute digital and print marketing, meeting all deadlines
  • Create and manage social media strategy and scheduled posts across various platforms as well as develop content for direct mail, print, radio and a variety of digital marketing strategies
  • Read, research, and route correspondence to the appropriate personnel for action
  • Draft letters and documents
  • Develop, update, and maintain Excel and Word tracking sheets
  • Develop and utilize electronic filing and retrieval systems
  • Support business development activities
  • Maintain office supply inventory by checking stock to determine inventory level, anticipating supply needs, evaluating new office products, and ordering supplies in a timely fashion
  • Safeguarding corporate and client confidential information

The Operations Coordinator position will also support HG’s Conference Manager. As such, the candidate may also be asked to assist with meeting logistics and planning. Tasks could include supporting:

  • Onsite registration as well as other conference related administrative tasks
  • Food and beverage, room sets, audio visual needs, and room blocks coordination
  • Conference materials, including signage, gifts, badges, handouts, tent cards, and promotional collateral
  • Shipping conference materials to and from meeting site
  • Speaker logistics, including travel, lodging, and tracking of bios/resumes

REQUIRED QUALIFICATIONS:

  • BA/BS and 2-3 years of experience supporting executive leadership in administrative, marketing, business development, and/or communications role
  • Excellent writing skills and strong verbal communication skills
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Document formatting skills including page layout, use of tables, figures, text boxes, and other graphics
  • Excellent organizational skills with ability to manage tasks independently
  • Detail oriented and demonstrated success working in a fast-paced office environment
  • Ability to meet compressed deadlines and manage concurrent task assignments, often with shifting priorities
  • Ability to develop and manage administrative processes
  • Ability to document, synthesize and track information

DESIRED EXPERIENCE:

  • Analyzing and revising operating practices to improve efficiency
  • Working in the Federal contracting arena
  • Utilizing Adobe Connect, WebEx, and other online meeting applications such as Cvent
  • Developing or managing mobile apps, including directories, personalized agendas, documents and other app components
  • Supporting business development processes, especially in the Federal contracting arena
  • Developing and maintaining electronic filing systems
  • Coordinating meetings and conference under the supervision of a senior conference planner (CMP certification a plus)


EXCELLENT SALARY AND BENEFITS. Send cover letter with salary requirements and resume to HumanResources@thehillgroup.com by email. Submissions without all requested documentation will not be considered. No telephone inquiries, please.

The Hill Group is an equal opportunity employer.